Free furniture rental software
RentalPro is free rental management software for furniture hire. Track every sofa, desk, chair and rug you own, see what is out with which customer, charge monthly or weekly rates for the periods each piece was actually hired, and bill for damage and loss — free, with no card.
Free to use · No credit card · Works on your phone
Where furniture hire goes wrong
Long hires are easy to lose track of
A sofa hired “for three months” is still out in month seven. Without a live list of what is out and for how long, long hires quietly stop earning.
Pieces come back separately
An office returns desks in two lots; a home-staging job keeps the sofa and returns the lamps. Each piece should be charged for its own time, not for the whole job.
Condition disputes
Marks, tears and breakages on return lead to arguments about what was there before. Recording damage at return, with the date and the replacement cost, gives you something to point to.
Monthly maths
Part-months, minimum hire periods and a deposit: working that out for every return by hand is where invoices go wrong.
What you get — free
Stock per item
Owned, out and available for every sofa, chair, desk, rug and lamp, with a low-stock warning at the level you set.
Monthly, weekly or daily rates
Price each piece per month, week or day. Every started 30 days is charged as a full month, and you can set a minimum hire period.
Returns piece by piece
Record each return when it happens. Every batch is billed from the day it went out to the day it came back.
Damage and loss on the record
Mark pieces damaged or lost at return, with replacement cost pre-filled from the item. Written-off pieces leave your available stock.
An invoice that is current to today
For items still out, the invoice is calculated up to today, so you can issue one at any point in a long hire.
Customer records
Every customer has their orders, what they still hold and what they owe in one place.
Where it went
Record the delivery address on each order, so you know where every piece is.
Overdue list
Set an expected return date and anything late appears on your dashboard with the customer’s phone number.
Worked example: six armchairs on a long hire
An office hires six armchairs from 1 March at £25.00 per chair per month. Two are returned on 20 June and four are kept until 12 September. A started month counts as a full month, and each batch pays for its own months:
| Armchairs | Days out | Charge |
|---|---|---|
| 2 returned 20 Jun 2026 | 112 (4 months) | £200.00 |
| 4 kept until 12 Sept 2026 | 196 (7 months) | £700.00 |
| Hire charge | £900.00 | |
| VAT (20%) | £180.00 | |
| Total | £1,080.00 | |
Try your own monthly rates in the free rental cost calculator — no signup — or let RentalPro do this for every order automatically.
Start with a Furniture Hire catalog
While your catalog is empty, choose “Use a template” on the Items screen and pick Furniture Hire. These items load in with rough rates and replacement costs for you to rename and re-price.
Starter catalogs are offered by country: this one is available to accounts set up in the UK, Australia, India and the UAE. Anywhere else, add your own items.
- Sofa (3 seater)
- Armchair
- Bar Stool
- Coffee Table
- Office Desk
- Office Chair
- Display Cabinet
- Rug (large)
- Floor Lamp
- Mattress (Double)
Who it is for
- Furniture rental companies
- Home staging
- Office and coworking furniture hire
- Exhibition and trade-show suppliers
- Film and photo set dressing
- Short-let and relocation furnishing
Versus a spreadsheet or a ledger
What is out and where
Spreadsheet or paperSearch the spreadsheet
RentalProShown per item, customer and order
Long hires
Spreadsheet or paperEasy to forget past the first quote
RentalProInvoice current to today at any point
Part-month charges
Spreadsheet or paperWorked out by hand
RentalProA started month charged in full, automatically
Condition and damage
Spreadsheet or paperMemory and photos
RentalProRecorded on the order with replacement cost
Invoices
Spreadsheet or paperRetyped for every hire
RentalProGenerated from the order, with your tax
Cost
Spreadsheet or paperFree
RentalProFree
Frequently asked questions
Does it work for monthly rentals?
Yes. Set each item’s rate per month and every started 30 days is charged as a full month — 112 days is 4 months. You can also set a minimum hire period.
Can I bill a long hire part-way through?
Yes. For items still out, the invoice is calculated up to today, so you can issue one at any point and again later.
Does it send recurring invoices automatically?
Not today. Each order has its own invoice, which you generate when you need it.
How do I record damage on return?
Mark the piece damaged or lost. The charge is pre-filled from the item’s replacement cost, the piece leaves your available stock, and the event stays on the order with its date.
Can I keep track of where each piece is?
You can see which customer and order holds each piece, and record a delivery address on every order.
Is it really free?
Yes. Sign in with Google and use the whole system — unlimited items, customers and orders — with no card and no trial countdown. Early users keep free access.
Also free: rental cost calculator · rental invoice generator · all of RentalPro
Run your hire business free
Track stock, bill returns by the days each unit was out, and send invoices — all in RentalPro, free to use.
Free to use · No credit card · Works on your phone